Venue management suite - UK event venues

The venue management
suite for every stage of the event

The venue management
suite for every stage of the event

Enquiry, planning, event day, aftercare in one system. Smart calendars, event workspaces, pricing rules, an organiser portal, floor plans, playbooks and reporting, with a digital colleague at the front of it.

Enquiry, planning, event day, aftercare in one system. Smart calendars, event workspaces, pricing rules, an organiser portal, floor plans, playbooks and reporting, with a digital colleague at the front of it.

Start with a free demo

Check the features

Wintercircus

Wintercircus

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©2026 Wintercircus

©2026 Wintercircus

The suite

Everything between the enquiry and the event day

Event workspaces

Conversation, details, documents and timeline together from draft to archive.

Smart calendar

Every bookable space in one calendar. Rooms that combine, split or depend on each other behave that way.

Digital colleague

Answers web chat, email, WhatsApp, Instagram and SMS. Knows what it may quote and when to involve a person.

Event playbooks

Owners, timings and live completion tracking. Floor plans by drag and drop, shared by link.

Integrations

Tripleseat, Yesplan, HubSpot, Odoo, Teamleader, Roller. Not listed? We will
scope it.

And a follow-up asking which final that was. Our portal replaces the
whole thread.

Reporting

Enquiry volumes, first response times and resolution rates‚ per space or across eighteen venues.

These venues have already streamlined their venue management

Nobody starts on Monday by asking the organiser to repeat Friday

The conversation, event details, documents and timeline stay together in one workspace, from draft through confirmation to archive.
When the digital colleague hands over, the whole conversation comes with it.

Your organiser gets a portal to review the programme, check the itemised quote, choose upgrades and accept. Fewer attachments called "final".

Customers

Two venues, two different jobs

Wintercircus

Full-suite adoption and the move off an incumbent system. The proof point for anyone looking to replace what they have.

"Every hour spent on repetitive questions is an hour lost to our real goal".

Amber Dobbelaere - Events & Operations, Wintercircus

Read more

Clays

Peggy, their digital colleague, at the front of the suite across London and Birmingham sites. The closest thing a UK competitive socialising venue has to a mirror.

"Handling a huge volume of customer conversations for us, taking pressure off the team".

Kimberleigh Lloyd - Revenue Director, Clays

More about Clays

Changing systems is the part that scares people - So we do it with you

Named steps, named owners, real weeks.

01

Discovery

We map your spaces, packages and current workflow. You show us a week of real enquiries.

02

Training

We train your sidekick on your packages, capacities and tone. You approve before it speaks.

And a follow-up asking which final that was. Our portal replaces the
whole thread.

03

Pilot

Live enquiries, drafts only. Your team reviews every reply before it goes out.

04

Handover

You widen the limits at your pace. Named contact stays on for support.

Ready when
you are

Scrolled this far? Bring a real event and we will walk it through the suite.

Questions we get every week

Ask your question

What is Rookoo?

Is Rookoo a complete suite, or an AI enquiry assistant?

Can I use Rookoo without replacing my existing venue software?

Does Rookoo manage room availability and event bookings?

How does Rookoo handle enquiries outside business hours?

Do I need to give up Tripleseat or Salesforce to use Rookoo?

How is Rookoo different from Tripleseat's or SevenRooms' own inquiry forms?

Will running Rookoo alongside Salesforce or Tripleseat mean double data entry?

I use SevenRooms for table reservations. Is Rookoo still useful for group and event inquiries?

Can Rookoo make a reservation on its own, or does my team still need to confirm it in our booking software?